Reports & Taxes

Navigate to: Dashboard > Business > Reports & Taxes (/dashboard/business/reports)

The Reports section is your financial command centre. It compiles all your invoices and expenses into clear, accountant-ready summaries. No spreadsheets, no manual calculations — just accurate data ready to hand to your CA, file with a tax authority, or review yourself.

What Reports Does

• Aggregates all income (from invoices) and all expenses into unified views.
• Converts all multi-currency transactions to your Home Currency at stored exchange rates.
• Segments data by month, quarter, or financial year.
• Calculates GST/VAT collected and input tax credit, making tax reconciliation straightforward.

The Four Report Tabs

The Reports page is organised into four tabs at the top:

Overview

Your financial command centre. Shows:

• YTD Tax Liability — Tax collected on invoices this financial year.
• Estimated Annual Tax — Projected full-year tax based on current run rate.
• YTD Tax Paid — Input tax on expenses within the FY.
• TDS Liability — TDS deducted at source on invoices.
• Year-over-year trend comparison.

Quick Actions panel on Overview:

CA Reports

Accountant-ready data packages. Select a financial year and generate:

• Profit & Loss statement
• Expense ledger
• Invoice register
• Tax summary for filing

All CA Report exports are downloadable as CSV files suitable for handing to your accountant.

Tax (GST / VAT / etc.)

This tab's label adapts to your region (e.g., "GST" for India, "VAT" for UK/EU). It shows:

• Tax Collected (output tax): from issued invoices.
• Input Tax Credit (ITC): tax paid on business expenses.
• Net Tax Payable: Tax Collected − ITC.

Filtered to the current financial year.

Tax Calendar

Displays compliance deadlines based on your region:

• GST filing dates (India)
• VAT return dates (UK/EU)
• Quarterly tax dates (USA)
• Annual return reminders

Deadlines within 5 days appear as alert banners at the top of the Reports page.

Financial Year Settings

SparkyMinis supports different Financial Year conventions:

Configure your country and currency in Settings > Preferences. Reports automatically use the correct FY boundary for Year-to-Date (YTD) calculations.

Year-to-Date (YTD) Calculations

The YTD stats at the top of the Reports page show:

• Revenue earned since the start of your financial year.
• Expenses logged since the start of your financial year.
• Projected annual totals (based on current run rate).
• "Vs Last Year" comparison (percentage change).

Tax Calendar

The Tax Calendar panel shows upcoming compliance deadlines based on your region:

• GST return filing dates (India)
• VAT return dates (UK/EU)
• Quarterly estimated tax dates (USA)
• Annual return reminders

Deadlines appear on your Dashboard as reminder cards as they approach.

Exporting Reports

1. On the Reports page, click the relevant quick action button (Download P&L, View Cash Flow, or Generate CA Package).
2. A CSV file is downloaded to your computer immediately.
3. CA Package exports include multiple files: P&L, Expense Ledger, and Invoice Register.

For printing, use your browser's print function on any tab — the page renders in a clean, print-optimised layout.

All printed reports include:

• Your business name and address (from Settings > Preferences > Business Profile).
• The reporting period.
• A clear breakdown of figures.
• Currency notation throughout.

Tips for Accurate Reports

• Always mark invoices as Paid when money is received. Unpaid invoices are "outstanding" and not counted as income.
• Log expenses promptly — especially at month-end — to get an accurate picture.
• Set your Tax ID and Business Address in Settings so it appears on printed reports.
• Use the Project link on expenses to see project-level profitability alongside overall reports.